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How to Complete Your Transition Template

The Transition Template tells the Tassel team what transitions you need for your ceremony, the order in which they should appear, what should be displayed on screen and printed on transition cards, and what should be recorded.

 How to Complete Your Transition Template

The Transition Template tells the Tassel team what transitions you need for your ceremony, the order in which they should appear, what should be displayed on screen and printed on transition cards, and what should be recorded.

Please complete one row for each transition you would like included.

Transition Template Fields

FirstName

Required

Enter “Transition” in this field for every row.
Every “FirstName” should be “Transition”.

LastName

Required

Enter the sort order number for the transition. This number determines the order in which your transitions will appear.

For example, your first transition may be 001, your second 002, and so on.
Please note in order to have the running 0s, include a ' before the 0s. For example '001, ‘002, and so on.

FullName

Required

If Recording your transitions

  • Enter the full script that should be recorded for this transition.
    • Examples: “Now announcing the candidates from the school of business" or "Please welcome our guest speaker, Mr. John Doe"
  • The text entered here is what the name reader will record, so please enter the script exactly as you would like it announced.
    • For better quality announcements, please use punctuation when possible.

If this transition should not be recorded, enter:

  • “Do Not Record” in the FullName field.

Important: The FullName field has a 512-character limit. If your recording script is longer than 512 characters, please contact your Tassel Customer Support Manager for assistance.

Email

Leave blank

You do not need to provide an email address for transitions. Tassel will generate this information for you before upload. Essentially each transition is handled like a “fake graduate”, so all required fields must be completed.

Transition Card Text

Transition Card Text controls what is printed on the transition card.

For further information on how to add GDFs to your template, please refer to the guide “Confirm Graduate Data Fields”

 

Transition Card Text - Line 1

Required

Enter the text you would like printed on the top line of the transition card. Each transition card or transition list must include something here.

Transition Card Text - Line 2

Optional

Enter any text you would like printed on the bottom line of the transition card. If you do not need a second line, leave this field blank.

Transition Display Text

There is a max of two transition display lines. Transition Display Text controls what is shown on screen for the transition within the Director software. Display text is optional.

 

Transition Display Text - Line 1

Optional

Enter the text you would like displayed on the first line of the transition display.

Transition Display Text - Line 2

Optional

Enter the text you would like displayed on the second line of the transition display. If you do not need one or both display lines, simply leave those fields blank.

Example

For your first transition, your completed row might include:

 

In this example, the transition will appear according to the sort order entered, the FullName text will be recorded, the Card Text will be printed on the transition card, and the Display Text will appear on screen.

Please note Card Text, Display Text and/or the Recording do not all need to match 1 for 1. For example you can have “Business Candidates” for Transition Card Text - Line 1, “School of Business” for Transition Display Text - Line 1, and “Now announcing the candidates from the school of business" for FullName (the recording).


Before You Send Your Template Back

Please review your Transition Template and confirm:

  • Every transition has “Transition” entered in FirstName.
  • Every transition has a sort order number in LastName.
    • The transitions are numbered in the order you want them to appear.
  • Every transition that should be recorded has the correct script in FullName.
  • Any transition that should not be recorded says Do Not Record in FullName.
  • Transition Card Text - Line 1 is completed for every transition.
  • Any optional Card Text or Display Text has been entered where needed.
  • All spelling, capitalization, punctuation, and wording appear exactly as you want them printed, displayed, or recorded so that they are show ready!

Once you've reviewed your template, return the completed file to your Tassel Customer Support Manager.